Procedure description


Each employee, visitor or contractor must ensure that all incidents are notified as soon as reasonably practicable and in accordance with this procedure.

It is assumed that first responders have taken appropriate steps to provide first aid, arrange for attendance of emergency services, safeguard evidence and isolate the scene to prevent further injury, spill or damage.



Damen Shipyards requires that incidents of all types be reported and managed in a timely manner, to ensure that lessons can be learned and appropriate controls can be implemented.

Employees shall (verbally) report all alleged work-related injuries and illnesses to their supervisor as soon as possible, no matter how minor they may appear to be and regardless of when or where the symptoms first appeared. Additionally, employees should report personal injuries that may affect job performance to their supervisor so the supervisor can take proactive steps to ensure the work environment doesn’t aggravate the injury.

Each contractor (including subcontractors’ employees) shall notify Damen site management and the contractor supervisor of any injury or illness sustained, while performing work in the Damen work environment, as soon as possible.

Incidents can be reported verbally, by hard copy or computer to the departmental manager or to the appointed person on the yard.

The notification form can be found on the GRIP website and should be used, soonest, after any incident on Damen locations and/or incidents concerning Damen personnel travelling on other locations, regardless of the (potential) impact. The notification form can be completed by any Damen department manager or appointed person.

Any serious incident should also be reported, per mail and phone, to the head office (Business unit director and HSEQ manager) within 24 hours.

Any fatality should be reported, within the hour, to the head office (business unit director and the HSEQ manager).


The first person to become aware of the incident or any other worker involved, must ensure that  equipment, machinery or other associated items (connected to the incident) are not disturbed without the permission of the relevant HSEQ representative. This is not valid for any action to:

  • assist an injured person 
  • allow an authorized person to remove a deceased person
  • make the site safe or to minimize the risk of a further incidents 

Work should be stopped if the risk of another or further incident is still present.


All dangerous situations and incidents shall be reported, including: 

  • injuries and illnesses
  • near misses 
  • hazards 
  • environmental incidents 
  • property loss or damage 
  • security breaches 


In case of significant and serious incidents, the local Manager HSEQ will notify the legal department for the purpose of seeking legal counsel and gaining advice on all external notifications and communication with regulators.

If legally required, the local Manager HSEQ shall inform the appropriate authorities of an incident, after the legal department has been consulted.



Incidents are classified based on their actual or potential impact and the potential of recurrence. The final severity may often not be known at the time of reporting. For this reason, the wording ‘potential’ is added.

It’s the responsibility of the local Manager HSEQ, or appointed person, to establish the incident level shortly after notification of an incident or at least within 24 hours.

An impact matrix is used in which five incident levels are recognised, varying from a negligible impact to a very high impact (as shown in the matrix).

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Damen Standard on Incident Notification Investigation and Reporting, teaser

Damen Standard on Incident Notification Investigation and Reporting